Match Appointments

This article is targeted at the competition administrators and coordinators. For general competition help click here.

As a competition administrator or coordinator you can manage the match appointments through the Match Schedule Admin screen. To access the Match Schedule Admin section, from the Competition page, click Match Schedule Admin.

Match Official Coach Coordinators can manage coaching appointments through the Coaching Portal. This allows delegation of responsibility and meeting the coordinators within the portals that they are familiar with.

The Match Schedule Admin is extremely powerful and depending on your permissions will determine exactly what features you can access.

Here are the most common scenarios you can perform from this section:

  • Manual Appointments of referees to matches
  • Intelligent appointment (using AI) of referees to matches
  • Assign roles to each referee on the match
  • Mark matches as forfeits
  • Move matches between fields and time slots
  • Manage all data attributes of a match (e.g. Teams, etc)
  • Assign coaches to matches and manage their roles on the match
  • Error checking of match appointments against the availability, desired continuous matches or break times, approved divisions, etc
  • Report on availability of members and appointment coverage
  • Easily adjust appointments with agility

Intelligent Appointments

Intelligent Appointments is a proprietary feature developed by our team, inspired by real-world challenges in sports event management. Leveraging our deep expertise, we’ve created an intuitive AI-driven system that automates complex data processing—matching referees to games based on their availability, profiles, and the competition draw, and many more attributes. This allows you to focus on the most critical aspects of the appointments process: evaluating the suitability of each appointment and ensuring balance across all eligible games within a given time slot.

We have recently streamlined and simplified the process of “profiling” match officials to use a rule engine which ensures the best fit for match is assigned to the match.

For details on how to “profile” a match official based on the divisions that they will be targeted towards by the Intelligent Appointments. Please see this additional documentation.

Suggest Match Official [Preview Feature]

We have recently added a preview feature for suggesting Match Officials. Built on the same engine that powers our Intelligent Appointments, this feature is useful when you want more granular control over the specific match official appointed. Most importantly this is a great feature when you have had a withdrawl or need to replace a match official as you can see who the system would recommend based on the choose criteria and then select the official.

After generating the suggestions, if you move to another match in the same time slot and with the same division, the suggestions will be retained so that you can quickly fill multiple gaps.

  1. On the Match Schedule Admin page
  2. Edit the Time Slot and Field you wish to add a match official to
  3. Click the Suggest button.
  4. Fill out the criteria (see the Intelligent Appointments criteria for more details)
  5. Select the appropriate match official(s) from the suggestion

Next Steps

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