Match Official Profiling

This article provides information on how to “profile” a match official and configure the the divisions that they will be targeted towards by the Intelligent Appointments.

Establishing your objectives

Collecting the correct information

First step in enabling successful profiling of match officials is to ensure that you collect the correct information that will provide you the details to made educated decisions about the match officials and their capabilities.

An example could be to collect the “Maximum division that the individual can officiate”. To do this add a field to the Registration Details with the following configuration:

Type: Playing Division Name: Highest division you can referee

This requires that you have configured the divisions in the Competition Configuration correctly.

Configuring the Allowed Divisions for Intelligent Appointments targeting

Intelligent Appointments works by reading each members individual configuration and evaluating the divisions that are configured for “Allowed” or “Targeted” divisions based on the targeted priority. This is then combined with their availability to determine the suitability of that individual for the match. Knowing this it will help you to profile the member group.

HINT: Each competition is different. The exact configuration is very unique to the number of divisions, teams per division, number of time slots, and number of members per time slot. It may take some experimenting with the configuration to find the right balance that meets your needs. The import/export draw feature can assist with that process.

The following steps are based on our recommended guidance assuming that the competition has several divisions and that there is a range of match officials available for each division. The higher the number of divisions the more complicated that the configuration process will be.

Step 1

Think about your divisions and rank them in order from difficulty or experience requirement in order from easiest to hardest. For this walk through we will assume the following divisions in difficulty order:

  • 10G (10 Girls)
  • 10B (10 Boys)
  • 12G (12 Girls)
  • 12B (12 Boys)
  • 16G (16 Girls)
  • 16B (16 Boys)

Step 2

Working through the list of divisions in the order of difficulty (easiest to hardest), use the Manage Members and in the Advanced Criteria enter the filter for the field you configured that captures the highest division they are capable of officiating.

Recommend that you review several of the members to ensure that your filtering is correctly targeted.

Place a tick in the checkbox for each of the members

Click the edit Intelligent Appointments targeted divisions button in the toolbar.

Adjust the preference of this list based on the division. The default priority is set to 10, this is intentionally the midway point. we recommend you aim your highest prioritized division at 3 or 5. This still allows some room to elevate individuals above the majority if required. The following examples take the above division lists and demonstrate possible prioritization, it also illustrates the configuration for div 1 and div 2 scenarios with an assumption they are rated equal.

When highest division is 10 Girls

Division Code Priority
10G 5
10GDiv1 5
10GDiv2 5

When the highest division is 10 Boys

Division Code Priority
10B 5
10BDiv1 5
10BDiv2 5
10G 6
10GDiv1 6
10GDiv2 6

When the highest division is 12 Girls

Division Code Priority
12G 5
12GDiv1 5
12GDiv2 5
10B 6
10BDiv1 6
10BDiv2 6
10G 7
10GDiv1 7
10GDiv2 7

When the highest division is 12 Boys (but there is no division 1 or 2)

Division Code Priority
12B 5
12G 6
12GDiv1 6
12GDiv2 6
10B 7
10BDiv1 7
10BDiv2 7
10G 8
10GDiv1 8
10GDiv2 8

When the highest division is 14 Boys

Division Code Priority
14B 5
14BDiv1 5
14BDiv2 5
14G 6
14GDiv1 6
14GDiv2 6
12B 7
12G 8
12GDiv1 8
12GDiv2 8
10B 10
10BDiv1 10
10BDiv2 10
10G 10
10GDiv1 10
10GDiv2 10

When the highest division is 16 Girls

Division Code Priority
16G 5
16GDiv1 5
16GDiv2 5
14B 6
14BDiv1 6
14BDiv2 6
14G 7
14GDiv1 7
14GDiv2 7
12B 7
12G 8
12GDiv1 9
12GDiv2 9
10B 12
10BDiv1 12
10BDiv2 12
10G 12
10GDiv1 12
10GDiv2 12

When the highest division is 16 Boys

Division Code Priority
16B 5
16BDiv1 5
16BDiv2 5
16G 6
16GDiv1 6
16GDiv2 6
14B 6
14BDiv1 6
14BDiv2 6
14G 8
14GDiv1 8
14GDiv2 8
12B 10
12G 10
12GDiv1 10
12GDiv2 10
10B 15
10BDiv1 15
10BDiv2 15

When the highest division is 18 Girls

Division Code Priority
18G 5
18GDiv1 5
18GDiv2 5
16B 5
16BDiv1 5
16BDiv2 5
16G 6
16GDiv1 6
16GDiv2 6
14B 6
14BDiv1 6
14BDiv2 6
14G 8
14GDiv1 8
14GDiv2 8
12B 10
12G 10
12GDiv1 10
12GDiv2 10
10B 15
10BDiv1 15
10BDiv2 15

When the highest division is 18 Girls

Division Code Priority
18B 5
18BDiv1 5
18BDiv2 5
18G 7
18GDiv1 7
18GDiv2 7
16B 6
16BDiv1 6
16BDiv2 6
16G 8
16GDiv1 8
16GDiv2 8
14B 8
14BDiv1 8
14BDiv2 8
14G 9
14GDiv1 9
14GDiv2 9
12B 10
12G 12
12GDiv1 12
12GDiv2 12

NOTE: We do not recommend using the ANY division option when you want to restrict back the divisions that someone can officiate, and doing so based on capabilities. It is designed for when you are happy that the match official can do any division even when short and cannot cover by more experienced and targeted officials.

Step X - test

Now it is time to test the profiling and configuration. As each competition will vary in exact optimal configuration this testing will allow you to identify the optimal configuration. For that reason it is recommended this be done as early as you can in the cycle leading up to the competition’s event day.