SportsM8 – Registration Field Migration Checklist

(e.g., TFA Referee Badge → New Grading System)

Before You Start

  • Review the full help guide for details: [link-to-full-guide].
  • Export current member data (CSV backup).
  • Plan your mapping (old values → new values).

Step 1: Configure New Fields

  • Go to Competition Admin → Configuration/Settings → Edit Configuration.
  • Scroll to Registration Configuration.
  • Add new field(s) (e.g., TFA Referee Grading, TFA Referee Classification).
  • Set Permissions/Visibility/Required as needed.
  • Make old fields Read Only and rename them (e.g., “Referee Badge (old)”).
  • Click Save.

Step 2: Migrate Member Data

  • Go to Members → Manage Members.
  • Use Advanced Search to find a sub-group (e.g., Level 1 refs).
  • Select all members in the search results.
  • Click Edit Registration Info.
  • Tick the new field(s) and set correct values.
  • Save and check for errors.
  • Repeat for each sub-group.
  • Export Members (all) to verify the migration.

Step 3: Hide or Remove Old Fields (Optional)

  • Set old fields’ Visibility to Comp Coordinators.
  • Export all member data (backup) before removal.
  • Delete old fields if no longer needed.

Quick Reference – Badge Mapping

Old → New Grading

  • None → None
  • Blank or Level 1 → Affiliate
  • Level 2, Level 3 → Representative
  • Level 4, Level 5 → State
  • Level 6 → Representative

Need Help?

  • Contact SportsM8 Support or see the full article for troubleshooting.